How To Offshore In 8 Easy Steps

Managing even a small business today can be a global endeavor. The best example of this is the growing trend of companies using offshore staffing.

Firms unable to find qualified staff locally, or seeking reductions in their cost of labor, are increasingly turning to offshoring in the Philippines. Once they do, they’re also finding additional benefits, such as 50% reductions in overhead, and relief from excessive HR administrative burdens.

However, offshoring business processes to the other side of the world can seem confusing for some organizations, especially when one isn’t familiar with the offshoring process. Fortunately, the numerous benefits offshoring provides makes it worthwhile to spend a bit of time learning how it works, and leveraging its advantages for your company.

A Guide to Offshoring in the Philippines

Every offshoring company has a different way of managing operations. The best ones have a clear and structured process to help businesses achieve their goals.

At Elite Virtual Employment Solutions (EVES), it only takes eight easy steps to fill an organization’s staffing gaps with productive, budget-friendly talent:

1. Describe Staffing Needs

Clearly articulating your staffing needs is a crucial first step in offshoring business processes. Knowing precisely what roles you need filled, and creating an outline of the basic job requirements and responsibilities for each role is vital to everything that follows.

Some of the details you’ll want to incorporate into your job requirements include:

• Required experience
• Necessary skills
• Expected tasks and responsibilities
• Benefits of working for your company

EVES can also provide generic job descriptions to help clients kick start their effort.

2. Search and Screen Applications

Once you’ve submitted your job requirements to EVES, we begin looking for prospective candidates. We handle the entire screening process, and vet applicant resumes to ensure they meet your job description(s).

After all applicants have been screened, we narrow down the top candidates & forward their resumes to you for review.

3. Conduct Interviews

You choose which candidates you’d like to interview from the pool of narrowed down choices provided by EVES.

After you’ve made your selections, EVES coordinates remote interviews via Zoom by scheduling the appointments and sending out the invites. Clients conduct the interviews, but EVES can be available to participate if needed.

4. Preparation of Offer Letter

Once your preferred candidates are selected, EVES will generate their offer letters for client approval. We work closely with you in composing a well-crafted offer letter, and recommend it includes the following:

• Compensation and Benefits Package
• Start Date and Work Schedule
• Terms and Conditions of Employment
• Reporting Structure
• Offer Acceptance Deadline

5. Distribution of Offers

In this phase, EVES coordinates the offer process, ensuring all necessary paperwork is prepared & sent to the candidates in compliance with labor laws in the Philippines.

EVES also stays in close contact with the candidates to answer queries and confirm their acceptance of the offer.

6. Pre-Employment Procedures

Once the candidates accept the offer, EVES manages all pre-employment requirements. A starting date will be set, and the following pre-employment procedures will be conducted:

Reference checks to verify the candidate’s background

Provisioning the necessary equipment and tools for the role

Coordinating benefits enrollment for the new hires.

Arranging initial training sessions

Completing any additional paperwork

7. Employee Onboarding

On the start date, EVES completes the onboarding process, including all necessary HR paperwork, as well as setting up the new employees with the tools they’ll need to perform the jobs they were hired for:

• Online Accounts
• Email (Microsoft 365)
• Video Conferencing (Zoom, with US numbers)
• Remote Work Equipment
• High-performing computers with dual monitors for maximum productivity
• Webcams
• Noise-cancelling earphones
• Back-up power supply

8. Reporting to Client

Finally, the new hires report to the client. At this point, they undergo your organization’s own unique onboarding requirements. This is a great opportunity for you to:

Ensure new employees are debriefed on how best to integrate into your company, their specific team, and organizational culture

Outline expectations and goals

Provide training sessions to familiarize the offshore staff with company processes and tools

Encourage open communication and feedback to build rapport and a sense of belonging

Meanwhile, EVES assists the client by:

• Providing regular updates on the new hire’s progress and performance
• Addressing initial concerns or needed adjustments for smooth operations

The Value of Offshoring for Business Growth

Global companies like Accenture, Citibank, Cognizant, Dell, HP, IBM, & JPMorgan Chase all offshore to the Philippines. By doing so, these giants were able to lower their labor costs, reduce their overhead, and gain competitive advantages.

Huge corporations aren’t the only ones who benefit from offshoring though.

Over one-third of small businesses in 2019 outsourced a portion of their business processes. On top of that, over half (52%) said they plan on outsourcing at least one business process in the foreseeable future.

Whether big or small, businesses can reap multiple benefits from offshoring.

Cost Cutting

Not surprisingly, labor cost reduction is the primary motivating factor for organizations seeking offshoring solutions. Moving processes abroad allows companies to tap into much more affordable talent pools, without sacrificing quality of work. Countries like the Philippines have significantly lower wage rates than developed nations (e.g., $20,000 average Philippine CPA salary versus $80,000+ in the US).

Access to Abundant Qualified Talent

While areas like accounting have experienced crisis-level talent shortages in the US, no such shortages exist in the Philippines. There you’ll find a vast labor pool of young, well-qualified accountants ready and eager to work for US firms. Offshoring is key to tapping into this strategic resource of skilled professionals.

Competitive Advantage

By lowering labor costs, offshoring frees up capital and improves cashflow. Additionally, it enables savings of up to 50% on overhead, and relieves organizations from an excess of HR administrative burdens.

Ultimately, this means increased profitability for your organization, making offshoring a game changer, particularly for those in hyper-competitive markets.

Discover the Benefits of Offshoring with EVES

Building an offshore team in the Philippines is a smart business strategy. Choosing a partner with a successful track record of delivering outstanding offshoring results is a smart tactic.

Elite Virtual Employment Solutions (EVES) is your trusted ally in finding and managing top notch, affordable offshore staff for your hard-to-fill open positions. Unlock the hidden potential of your company by leveraging our expertise in sourcing offshored talent. We’re dedicated to helping businesses achieve peak optimization and cost efficiency, and we would love to help yours!

Visit EVES for expert advice and answers to offshoring queries.

Download the Infographic Today!

We believe that offshoring can be a game-changer for your business, and our infographic, “How to Offshore in 8 Easy Steps,” is here to help you embark on this journey with confidence. The step-by-step approach, coupled with insightful tips and clear illustrations, makes it an invaluable resource for anyone new to offshoring.

The infographic’s 8 visualized steps and their constituent details include:

1. Describing Staffing Needs
2. Search and Screen Applications
3. Conduct Interviews
4. Preparation of Offer Letter
5. Distribution of Offers
6. Pre-Employment Procedures
7. Employee Onboarding
8. Reporting to Client

To download the infographic, simply click here. It’s available for free, and you can access it anytime to guide you through the offshoring process. We also encourage you to share it with colleagues and peers who might benefit from this practical guide.

Join the Conversation

We’d love to hear your thoughts on offshoring and how our infographic has helped you. Join the conversation on our social media channels and share your experiences and questions. Together, we can demystify offshoring and unlock new opportunities for growth and success.

Happy offshoring!